The 5 Best Alternatives to Maglia for Resource Optimisation in 2026: Kiwili, Cegid XRP Flex, and More

In today's fast-paced commercial landscape, firms are increasingly looking for robust software solutions to manage their workforce, equipment, and overall resources with greater precision. Resource optimisation has become a critical component of operational efficiency, particularly as businesses strive to reduce administrative overhead whilst maximising productivity. Amongst the various platforms available, Maglia has carved out a niche for itself as a specialised SaaS solution tailored for staff planning and resource allocation. However, the market offers a range of alternatives that cater to diverse organisational needs, from small enterprises to large-scale operations. This article explores five of the best alternatives to Maglia for resource optimisation in 2026, including Kiwili, Cegid XRP Flex, Sylob 9, and Divalto Infinity, each bringing unique strengths to the table.

Maglia

Maglia stands as a dedicated resource management platform designed to streamline the allocation of both personnel and equipment. Its core purpose is to centralise team organisation, skillsets, and material resources into a single hub, thereby simplifying the often complex task of workforce scheduling. By consolidating these elements, Maglia enables planners and managers to gain a comprehensive view of their operational capacity, ensuring that the right people with the appropriate competencies are deployed at the right time. This focus on resource optimisation has made Maglia a popular choice among a variety of sectors, ranging from construction and hospitality to agriculture and healthcare.

One of the standout advantages of Maglia is its ability to slash administrative time significantly. Through automation and intuitive interfaces, the platform reduces the manual effort required to assign tasks, monitor progress, and communicate with field teams. Managers can allocate staff based on specific skills, ensuring that every assignment is matched with the most suitable individual. This competence management approach not only boosts operational efficiency but also enhances the quality of service delivery. Real-time insights into ongoing activities allow decision-makers to adjust plans on the fly, responding swiftly to changes in demand or unexpected disruptions.

Maglia's feature set is comprehensive, encompassing workload visibility, task management, and automated publishing of assignments. Planners benefit from drag-and-drop functionality, which simplifies the process of editing schedules and reallocating resources. The platform also monitors key performance indicators such as occupancy rates, intervention records, overtime, and upcoming availability. These metrics provide a clear picture of resource utilisation, enabling businesses to identify inefficiencies and optimise their operations accordingly. Furthermore, Maglia supports integration with HR, ERP, and CRM systems, facilitating automated data syncing and ensuring consistency across different business functions.

The platform is purpose-built for diverse users, including planners, managers, and field personnel. Its mobile-friendly design ensures that those on the ground can access schedules, receive updates, and communicate seamlessly with the central team. This accessibility is particularly valuable for organisations that operate across multiple sites or employ a mobile workforce. Maglia finds application among small and medium-sized enterprises as well as large organisations, serving industries such as building, consulting, hospitality, and professional services. Its versatility extends to temping agencies and healthcare providers, who rely on precise workforce scheduling to meet client demands and regulatory requirements.

From a technical standpoint, Maglia functions as a standalone piece of software that can effectively replace an ERP system for planning purposes. It prioritises data security with SSL encryption and ISO 27001 compliance, reflecting a commitment to safeguarding sensitive information. The platform is hosted in France, which may be a consideration for organisations seeking data sovereignty or compliance with European regulations. When evaluating Maglia, businesses should consider factors such as adaptability to their specific workflows, the quality of real-time oversight, ease of integration with existing systems, the level of support provided by the vendor, and adherence to hosting and security standards. These considerations are essential to ensuring that the platform aligns with both operational needs and strategic objectives.

Kiwili

Kiwili emerges as a compelling alternative for businesses seeking a comprehensive approach to resource management and operational planning. This cloud-based management solution offers a broad suite of functionalities that extend beyond simple staff planning, encompassing project management, time tracking, invoicing, and financial oversight. By integrating these capabilities into a single platform, Kiwili enables organisations to manage their entire business lifecycle, from initial client engagement through to final billing and reporting. This holistic approach makes Kiwili particularly attractive to small and medium-sized enterprises that require an all-in-one solution without the complexity and cost of a full-scale ERP system.

One of Kiwili's key strengths lies in its emphasis on productivity tools and workflow automation. The platform streamlines repetitive tasks such as invoicing and time tracking, freeing up valuable time for staff to focus on higher-value activities. Automated scheduling features allow managers to assign tasks based on availability and skill sets, ensuring optimal resource allocation. Real-time analytics and dashboard reporting provide instant visibility into project progress, financial performance, and workforce utilisation. This transparency supports better decision-making and helps businesses to identify bottlenecks before they escalate into larger issues. Kiwili's intuitive interface is designed with ease of use in mind, reducing the learning curve for new users and facilitating rapid adoption across teams.

Kiwili also excels in its support for mobile applications, enabling field teams to access schedules, update task statuses, and log hours directly from their smartphones or tablets. This mobility is crucial for organisations operating in dynamic environments where real-time communication and flexibility are paramount. The platform's collaboration features promote teamwork by providing shared visibility into ongoing projects and facilitating communication between remote and office-based staff. In addition, Kiwili's integration capabilities allow it to connect with popular CRM and accounting systems, ensuring data consistency and eliminating the need for duplicate data entry.

From a financial management perspective, Kiwili offers robust invoicing systems and accounting automation features that simplify billing cycles and improve cash flow management. Businesses can generate invoices based on tracked time and expenses, apply customisable templates, and automate payment reminders. The platform's financial dashboards offer insights into revenue, profitability, and outstanding receivables, enabling more informed financial planning. For enterprises that operate on a project basis, Kiwili's cost tracking and budgeting tools help to ensure that projects remain within budget and deliver expected returns on investment. This focus on ROI optimisation is particularly valuable for consulting services, professional services, and other industries where project profitability is a key performance metric.

Security and compliance are also areas where Kiwili demonstrates its commitment to best practices. The platform employs data encryption and adheres to industry standards for data protection, providing peace of mind for organisations that handle sensitive client information. Its cloud-based architecture ensures that data is regularly backed up and can be accessed from anywhere with an internet connection, supporting remote work and business continuity. When comparing Kiwili to Maglia, businesses will find that whilst both platforms offer strong resource management features, Kiwili's broader range of business management functionalities makes it a more versatile choice for organisations seeking a unified solution that extends beyond workforce scheduling.

Cegid xrp flex

Cegid XRP Flex represents a sophisticated alternative for medium to large enterprises seeking a scalable and flexible approach to resource optimisation. As part of the Cegid family of business management solutions, XRP Flex combines advanced ERP capabilities with robust resource planning tools, making it suitable for organisations with complex operational requirements. The platform is designed to support a wide range of business processes, including production management, supply chain management, inventory management, and financial management. This comprehensive functionality enables businesses to manage their resources across multiple departments and geographies, ensuring consistency and efficiency at scale.

One of the defining features of Cegid XRP Flex is its emphasis on operational planning and capacity management. The platform provides detailed visibility into production schedules, resource availability, and workload distribution, allowing managers to optimise the allocation of both human and material resources. Advanced analytics and real-time reporting tools enable businesses to monitor key performance indicators such as occupancy rates, intervention records, and production throughput. These insights support proactive decision-making, helping organisations to anticipate demand fluctuations and adjust their resource plans accordingly. For industries such as manufacturing, construction, and professional services, this level of operational oversight is critical to maintaining competitiveness and delivering projects on time and within budget.

Cegid XRP Flex also excels in its integration capabilities, seamlessly connecting with CRM solutions, accounting systems, and other enterprise software. This interoperability ensures that data flows smoothly between different business functions, reducing the risk of errors and duplication. Automated data syncing means that updates made in one system are reflected across the entire enterprise, providing a single source of truth for critical business information. For organisations that already use Cegid products or other established ERP systems, XRP Flex offers a natural extension of their existing technology stack, leveraging familiar interfaces and workflows to minimise disruption during implementation.

The platform's support for workflow automation and business process automation is another significant advantage. Cegid XRP Flex enables businesses to automate routine tasks such as order processing, inventory replenishment, and invoice generation, thereby reducing administrative overhead and improving operational efficiency. Managers can configure automated alerts and notifications to stay informed about critical events, such as low stock levels or overdue tasks, ensuring that issues are addressed promptly. This automation extends to resource allocation, where the system can recommend optimal assignments based on predefined criteria such as skill sets, availability, and geographic proximity. By leveraging these intelligent recommendations, businesses can achieve a higher degree of resource optimisation and cost reduction.

From a user experience perspective, Cegid XRP Flex is designed to cater to a variety of roles, from planners and project managers to finance professionals and field operatives. The platform's customisable dashboards allow each user to view the information most relevant to their responsibilities, enhancing productivity and reducing information overload. Mobile applications ensure that field teams can access schedules, update task statuses, and communicate with headquarters in real time, supporting agility and responsiveness. Security is a top priority for Cegid, with the platform featuring ISO certification, regulatory compliance, and robust data protection measures. These attributes make Cegid XRP Flex a trustworthy choice for organisations operating in regulated industries or handling sensitive data. When compared to Maglia, Cegid XRP Flex offers a broader and more deeply integrated suite of enterprise capabilities, making it an ideal choice for businesses that require comprehensive business management software rather than a standalone resource planning tool.

Sylob 9

Sylob 9 is a powerful alternative for organisations seeking a specialised ERP system with strong resource management and production planning capabilities. Designed primarily for industrial and manufacturing environments, Sylob 9 offers a comprehensive suite of tools that cover everything from inventory management and supply chain coordination to financial management and quality control. Its modular architecture allows businesses to implement only the functionalities they need, providing flexibility and scalability as operational requirements evolve. For enterprises that operate in sectors such as manufacturing, construction, or industrial services, Sylob 9 delivers the depth and breadth of features necessary to optimise resource allocation and drive operational efficiency.

One of Sylob 9's standout features is its advanced production management functionality. The platform enables businesses to plan and schedule production runs with precision, taking into account factors such as machine availability, staff skills, and material stocks. Real-time analytics provide visibility into production performance, allowing managers to identify inefficiencies and implement corrective actions swiftly. This focus on capacity planning and workload management ensures that production lines operate at optimal levels, minimising downtime and maximising throughput. For organisations that rely on just-in-time manufacturing or complex production processes, Sylob 9's ability to coordinate resources across multiple stages of production is invaluable.

Sylob 9 also offers robust inventory management and supply chain management capabilities. The platform tracks raw materials, work-in-progress, and finished goods in real time, providing a clear picture of stock levels and helping to prevent shortages or overstock situations. Automated reordering and supplier management features streamline procurement processes, reducing lead times and ensuring that production schedules are not disrupted by material shortages. Integration with financial management modules allows businesses to monitor the cost implications of inventory decisions, supporting more informed purchasing strategies and cost reduction initiatives. This tight integration between production, inventory, and finance is a key differentiator for Sylob 9, enabling businesses to manage their resources holistically and optimise overall operational performance.

From a workforce management perspective, Sylob 9 provides tools for staff planning, skill management, and team rostering. Managers can allocate tasks based on competency profiles, ensuring that the right personnel are assigned to each job. The platform's time tracking and labour costing features enable accurate monitoring of labour hours and associated costs, supporting project budgeting and profitability analysis. For businesses that operate across multiple sites or employ shift-based workforces, Sylob 9's scheduling capabilities help to balance workloads, manage overtime, and ensure compliance with labour regulations. Mobile applications extend these capabilities to the shop floor, allowing supervisors and operators to access work orders, update progress, and report issues in real time.

Security and compliance are integral to Sylob 9's design. The platform adheres to industry standards for data protection and offers ISO certification, providing assurance to organisations that handle sensitive operational and financial data. Hosted solutions are available, with options for on-premises or cloud-based deployment, giving businesses the flexibility to choose the hosting model that best suits their regulatory and operational requirements. When evaluating Sylob 9 as an alternative to Maglia, businesses will find that whilst both platforms support resource optimisation, Sylob 9's focus on industrial and production environments makes it a more suitable choice for manufacturing and construction firms. Its deeper integration of production, inventory, and financial processes provides a level of operational control that goes beyond basic staff planning, making it an excellent option for organisations seeking comprehensive business management software with a strong emphasis on resource and production management.

Divalto infinity

Divalto Infinity rounds out the list of alternatives as a versatile and adaptable ERP solution that caters to a wide range of industries and organisational sizes. Known for its flexibility and ease of customisation, Divalto Infinity offers modules covering financial management, inventory management, production management, CRM solutions, and workforce scheduling. This modularity enables businesses to tailor the platform to their specific needs, ensuring that they invest only in the functionalities that deliver value to their operations. For small and medium-sized enterprises seeking a scalable platform that can grow with their business, Divalto Infinity provides a compelling combination of breadth and depth in its feature set.

One of the key advantages of Divalto Infinity is its strong focus on workflow automation and business process automation. The platform enables businesses to automate routine tasks such as order processing, invoicing, and inventory updates, reducing manual effort and the risk of errors. Automated alerts and notifications keep users informed of critical events, such as low stock levels or overdue invoices, ensuring that issues are addressed promptly. This automation extends to resource allocation, where the system can recommend optimal staff assignments based on availability, skills, and workload. By leveraging these capabilities, businesses can achieve significant improvements in operational efficiency and cost reduction, freeing up resources to focus on strategic initiatives and growth.

Divalto Infinity also excels in its support for real-time analytics and dashboard reporting. The platform provides customisable dashboards that display key performance indicators such as occupancy rates, financial performance, and production metrics. These visual tools enable managers to monitor business performance at a glance and drill down into specific areas for more detailed analysis. Real-time data updates ensure that decisions are based on the most current information, supporting agile management and rapid response to market changes. For organisations that operate in dynamic industries such as retail, hospitality, or professional services, this level of visibility is critical to maintaining competitiveness and delivering high-quality service.

From a resource management perspective, Divalto Infinity offers comprehensive tools for staff planning, team rostering, and competence management. Managers can create schedules that take into account employee availability, skill sets, and contractual obligations, ensuring that resources are allocated optimally. Time tracking and labour costing features provide accurate insights into labour utilisation and costs, supporting budgeting and profitability analysis. For businesses that employ mobile or field-based workforces, Divalto Infinity's mobile applications enable real-time access to schedules, task updates, and communication tools, enhancing coordination and responsiveness. The platform's collaboration features promote teamwork by providing shared visibility into ongoing projects and facilitating communication between remote and office-based staff.

Integration is another area where Divalto Infinity demonstrates its strength. The platform can connect with a wide range of third-party systems, including CRM solutions, accounting software, and supply chain management tools. Automated data syncing ensures that information remains consistent across different business functions, eliminating the need for duplicate data entry and reducing the risk of errors. This interoperability makes Divalto Infinity a natural fit for organisations that already use multiple software systems and are seeking to consolidate their technology stack into a more cohesive and integrated solution. Security and compliance are also priorities for Divalto, with the platform featuring robust data encryption, ISO certification, and adherence to regulatory standards. These attributes provide confidence to organisations that handle sensitive customer and operational data, ensuring that their information is protected against unauthorised access and breaches.

When comparing Divalto Infinity to Maglia, businesses will find that whilst both platforms offer strong resource management capabilities, Divalto Infinity's broader range of business management functionalities makes it a more versatile choice for organisations seeking an integrated ERP solution. Its modular design and emphasis on customisation allow businesses to adapt the platform to their unique workflows and operational requirements, supporting digital transformation and long-term growth. For enterprises that require a scalable, flexible, and comprehensive approach to resource optimisation, Divalto Infinity represents a compelling alternative that delivers value across multiple dimensions of business management.